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## Find Duplicate Entries in Excel

Working with large Spreadsheets with lots of data can sometimes result in duplicate entries and this can ruin all your calculations. Fixing this manually will consume a lot of your time and efforts. So what are you doing now?

Fortunately as usual, excel has a brilliant solution to this problem. Combines 2 properties to get results.

a) Finding duplicate entries b) Highlighting those entries for quick understanding.

I tried it myself, and was so impressed that I couldn’t resist taking note of it for later use.

Here are Step by Step instructions for better understanding.

Step 1) The program works column wise, so focus on one column at a time. Let’s take column “A” as an example. The same can be repeated for the rest of the worksheet.

Step 2) If you have a range of data in column “A” select the first cell. This cell will hold the status of the duplicate search in the file. Once the cell is selected, go to the Menu bar and follow Format > Conditional Formatting. This will open a new dialog window.

Step 3) In this new window, select “Formula Is”. A text box appears, enabling you to enter a formula. Enter this formula in the text box:

=COUNTIF(A:A, A1) >1 (remove spaces if any) The “COUNTIF” function will search through column “A” and find any duplicate entries in the column.

Step 4) Now click the “Format” button in the “Conditional Formatting” dialog box. This expands the window and gives you more formatting options. In the sub-menu “Patterns” select a highlight color for duplicate entries. Click “OK.”

Step 5) Copy the cell that holds the condition (A1). Press “Ctrl + spacebar” to select an entire paragraph. From the “Edit” menu, click “Clean Special”. From the dialog box select “Formats” and then click “OK” to copy the conditional formatting to every column. This should highlight all duplicate entries in the column.

Step 6) Once all the entries are found, you can decide whether to keep them, delete them or just cut and paste them to another worksheet if you need them later. 🙂

Step 7) In case you want to do the same operation in another column, the procedure remains the same, just replace all “A” in the formula and the alphabet of the column.

Simple isn’t it?

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