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## Excel Tip – Calculating A Cumulative Sum Or Running Total In Excel

Running total or running total, these terms are used frequently in Excel and usually mean or refer to the same thing.

If this calculation is what you need to do, and you are not using a Pivot Table to summarize your data in Excel, with active total or active percentage as an option, then you will have to find a little. your hands and your Excel formulas as there is no built-in function or Excel formula to do this automatically for you. It’s pretty straight forward to get accurate results with just a few clicks of your mouse.

You can find the exact cumulative sum or calculate the total result by using the SUM formula. Usually the SUM formula can be below or at the end of the row or column of cells that you are adding or ‘summing’ in Excel.

For example we have deposits and withdrawals in our value column below in A2:A5

AB

1 ALL DAY

2 $100.00

3-$75.00

4 $350.0

5 $100.00

A typical Summary calculation in Excel would be in cell A6 to have the following

= SUM (A2:A5) and the result will be $475.00

This is where the running or cumulative total is slightly different, as we use the SUM formula for each row and we will be able to see the total after each deposit and withdrawal line by line.

So, let’s use the same data, but the formula we can enter in B2 is this

=SUM(B$2:B2).

The $ locks the Reference in Row 2, as this is our first reference point and it won’t change once the formula is dragged down into our column of cells (full reference). When comparing the B2 reference will change as we drag the formula down the column – known as the relative index. This type of reference is known as a mixed reference as it contains a mixture of absolute and relative pointers.

Let’s go ahead and drag the formula down your column and you should end up with the total or cumulative balance of your deposits and withdrawals.

AB

1 ALL DAY

2 $100.00 $100.00

3 $75.00 $25.00

4 $350.0 $375.00

5 $100.00 =SUM(B$2:B5)

As can be seen in Excel even if you are not using the Pivot Table summary it is really easy to implement a running or cumulative total using the Excel Sum formula.

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