Copy Formula In Excel From One Sheet To Another How to Use OCR Scanning For Conversion of Spreadsheets Into Excel Format

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How to Use OCR Scanning For Conversion of Spreadsheets Into Excel Format

There are a few ways to scan sheets into Excel. The method you choose will depend on many factors. The most important thing is the layout or formatting of the pages. Data formatted in columns and rows using tabs to separate or delimit text often provides the best results for translation. Another consideration is the quality of the scanned files. In general, pages with low image quality, small font sizes or spreadsheets with complex layouts produce errors that require time-consuming correction.

The best way to decide on the right solution is to test or request a sample. But the solutions in the following list can help you decide.

OCR software: The cheapest and fastest option as long as the automatic conversion is correct. Documents with data listed in a table separated by tabs and spaces give the best results. Documents with errors caused by non-standard columns or rows can be resolved with some adjustments.

Zonal software: The system automatically detects and generates characters in the data format. The user sets a region sometimes called a rubber band that reads a specific area of ​​the document. The rubber band area is then attached to the corresponding cell. The zonal index is not suitable for all projects. Jobs with different document types can cause translation issues. Another disadvantage is that the area to be processed must be consistent with each image. Otherwise the automatic system will not work correctly.

Adobe Acrobat: It is possible to convert a PDF file to Excel. First recognize the PDF with OCR Text Recognition (Select Document > OCR Text Recognition > Recognize Text). You will then need to save the file as a table in an Excel spreadsheet.

Programming with VBA or Visual Basic: Information that is not organized in columns and rows such as a mailing list can use VB Answers to export the data in CSV format – Comma separated values. The CSV file will open in a spreadsheet for easy analysis and viewing. Reordering is a way to solve formatting issues when information contains fields of specific length such as zip codes or State abbreviations. A function can be written to identify stop words instead of using formatting to separate the page in the spreadsheet.

Copy and Paste: Copy and paste is not a suitable solution. But it can save time by retyping pages. This solution is usually used for small jobs with few errors but the data is not formatted.

Data Entry Service: Another valuable feature for projects where software technology is not applicable to low-quality images where time-consuming corrections are required. It is expensive to retype low-quality documents manually using data entry professionals. The results are very accurate and cost effective. Especially when the work is done offshore, so you get the best prices.

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