Copying Formulas In Excel From One Worksheet To Another MS Excel Tips – How To Filter And Remove Duplicate Values In Excel

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MS Excel Tips – How To Filter And Remove Duplicate Values In Excel

A double row in Excel is one where all the data in the cells overlap with all the data in the other row. Repeated values ​​in cells are determined by the value displayed in the cell, but not stored in the cell for example one cell with 01/02/2011 in it compared to February 01 2011 is not repeated, but classified as unique values.

There are two ways to filter unique values ​​or remove unwanted information.

Both functions are very similar and give the same results, one hides duplicate values ​​(purging) and the other removes duplicates permanently.

I recommend that you format the unique items in your Excel worksheet to ensure that the results are what you expect before attempting to remove any of your data. This is a handy step I often do and it’s very easy in Excel 2007 and up:

  • Mark the dataset you want to search for duplicates
  • Home tab
  • Style Section
  • Conditional Formatting
  • Focus on Cell Rules
  • Double down on ethics
  • In the duplicate values ​​dialog box choose how you want to highlight your cells with duplicate values
  • Click Ok

Now you can easily see your duplicates before you try to filter them temporarily or delete them permanently.

To filter or temporarily remove duplicate values ​​we use the filter unique values ​​function.

  • Select a range of cells
  • Data tab
  • Sort and Filter
  • It is at a high level
  • In the Advanced Filter dialog box
  • Choose either Sort the list in place OR copy the results to another place in this case you want to enter the copy in the cell reference box or hide the dialog box and click on the cell in your worksheet then choose to expand the dialog box.

Your unique values ​​will now be filtered either locally, or in a field of your choice.

If you prefer to remove duplicate values ​​rather than just hide them by filtering then it is always a good idea to make a copy of your data as the data will be permanently removed from your worksheet.

To permanently delete a copy of the data:

  • Select a range of cells
  • Data Tools Group
  • Data tab
  • Click Remove duplicates
  • Under Columns select one or more rows
  • To quickly select all of your existing columns, click Select All
  • To quickly delete all of your existing rows, click Unselect All
  • Click OK
  • You will be notified by Excel how many duplicate values ​​have been deleted
  • You will also be prompted by Excel how many unique values ​​are left in your data set
  • Click OK

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