Formula To Split First And Last Name In Excel Excel Tip – Split Your Pivot Table Filters Into Multiple Columns

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Excel Tip – Split Your Pivot Table Filters Into Multiple Columns

This Excel trick is truly one of my all time favourite Excel tips, it also involves one of my favourite Excel features that of Pivot Tables.

A standard Pivot Table will automatically add any filters you select into the filter area and by default stacks them on top of each other.

You need ensure your raw data is a well constructed list to enable Pivot Table analysis. It should have the following criteria

  • Columns labels at the top (the field headings become the field names in the table).
  • Each column should contain a particular kind of data item, and there should be no blank rows within the range.
  • If your range already contains sub total, totals or any other type of summary information then delete them form your data set as the Pivot will perform its own calculations.

Here are the basics of creating a Pivot in Excel.

  1. Select the data set you want to use for your table
  2. The first thing to do is put your cursor somewhere in your data list
  3. Select the Insert Tab
  4. Hit Pivot Table icon
  5. Select Pivot Table option
  6. Select a table or range option
  7. Select to put your table on a New Worksheet or on the current one, for this tutorial select the first option
  8. Click OK
  9. The Options and Design Tab will appear under the Pivot Table Tool
  10. Select the check boxes next to the fields you want to use to add them to the data area.
  11. Select more than one measure in your data to filter and add them to the filter area

As you can see Excel has put the filters on top of each other. Lets go ahead and split these filters so there is one filter in each column.

  1. Right click anywhere inside the table.
  2. Select Pivot Table Options.
  3. In Options Dialog Box- Layout and Format go to the setting- ‘Report filters fields per column’
  4. Change this setting to how many filter fields you want in each column. In my example I am choosing 1 per column to give a neater and more easily navigable Pivot Table.

If you want to reverse the process and revert back to the Excel default filter layout then just right click again in the Pivot Table, hit Layout and Format in the Options Dialog Box and reduce the value in Report filter fields for column back to zero. Excel will put the filters back on top of each other.

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