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15 Ways For Teachers to Get Organized For the Beginning of the School Year
All teachers need an easy-to-use system to help them stay on top of endless marking, checking and worksheets. Plan as thoroughly as you can and if you don’t have one, develop an organizational system. It’s really amazing how much paperwork and marking goes into the first year. It is easy for a new teacher to feel overwhelmed and confused. Try to avoid these initial feelings by planning your studies as far in advance as possible. Rely on a system that is simple and easy to use. Consider these tips when organizing or opening your classroom for the semester.
Remember, being well-organized and having well-prepared lessons is also essential to having a well-managed classroom.
1) Have a computer backup plan. Buy a flash drive, hard drive, or consider creating a Google Docs account.
2) If you are using a paper-based program, prepare everything you need to get right into the school year. Organize important calendar dates; wait until your class is set up to copy students. If you are working with an electronic system, decide on a grade weight or system average and set the formula in the software.
Make sure you have a backup plan.
3) Have a plan for storing handouts such as a stacking/filing system and a specific place to find those stacks. Keep only 1 master copy of each file and reuse multiple copies from last year. Make sure you have a copy on your computer!
4) Prepare an activity plan and place ready for the first day of school. You never know when you’ll need it!
5) Select the location of this year’s pages. If you keep an individual file for each student, have an organization system for each class. If you are keeping a separate file for each course or section, plan accordingly. Try really, really, hard to have an empty file cabinet drawer this year. At least you can put the papers down in the file cabinet and close the drawer, even if you don’t have time or maybe you want to put files in folders.
6) Old pictures and newspaper clippings tend to yellow and turn brittle. Laminate colorful pictures and reuse some. Libraries are a great place to donate unwanted textbooks and old books that students no longer need.
7) For teachers who teach the same grade (same grades), a local file or folder can be useful for quick and easy access to worksheets. Again, these should be divided into skill-sets and disciplines.
Prepare your own additional resource materials. This could be a teacher checklist that you refer to and use regularly, some words of encouragement for bad days, or a list of reminders.
9) Have a folder with school policies and regulations. You should know more about where you stand in terms of how your school deals with behavior problems. Having this file within easy access will definitely help you when you are faced with difficult and unexpected situations in the classroom, which will surely happen.
10) If you are a reading teacher, you may want to have a folder for informal reading comments as you listen to your students read during the first week. Pre-assessments (e-assessments) in the first weeks of school are very important in getting to know your students.
11) Have folders with letters ready to send home on the first or second day to parents. You can configure a separate drawer with books in different folders.
12) Keep a document with the necessary brochures for any new student who may arrive a week or a month later. There’s nothing worse than running around the room looking for important handouts for a new student!
13) If applicable, mount the bus array. Keep an extra copy in your folder.
14) Make sure you have lunch and PE schedules posted. This is very important for students. Also, keep the master copy in your folder.
15) Have a folder with blank journal templates on the first day of school. Younger students can write a letter to their parents telling them all the things they learned that day. Adults can write a list of goals to set for themselves to succeed in school. Keep extra folders for blank seating charts, blank pages and other templates.
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