How To Clear Data But Not Formulas In Excel SUMIF – Review of This Excel Function

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SUMIF – Review of This Excel Function

If your manager requests a report containing Sales by Region, by Product, etc. you can do it using Array Formulas, Pivot Tables, SUMPRODUCT, Filter but the SUMIF function is the way when you want to generate a usable report.

The function syntax is as follows: SUMIF(array, criteria, [sum_range])

Where:

List: It’s a list of comparisons against a criteria argument (for example, a list of Fields, Products, etc.). It can also have numbers, for example Sales. In this case the criteria will be numeric and the optional array_list argument is not used

Criteria: The condition to evaluate in the array (for example, North, South, etc. if the array will be Regions)

[sum_range]: Choice. It is the column that contains the numbers to be calculated (Sales, Revenues, etc.)

Here are some good reasons why you should use the SUMIF function

  • Easier to read and write than Array Formulas.
  • Allows you to summarize multiple lines into one.
  • It allows you to use logical operators, for example: =SUMIF(B2:B25,”>5″).
  • Sums all rows in a column that match text in another column, for example: =SUMIF(B2:B25,“Susan”,C2:C25).
  • Sums all rows in a column that match a date in another column, for example: =SUMIF(B2:B25,“11/7/2009”,C2:C25).
  • Sums all rows in a range that match a number in another column, for example: =SUMIF(B2:B25,10,C2:C5).
  • It allows you to avoid Array Formulas and SUMPRODUCT if you are not yet proficient with them.
  • It allows you to use wild cards. Example: =SUMIF(A2:A10,” Wilson”,B2:B10) or =SUMIF(A2:A10,” “&E2,B2:B10).
  • Provides a variable to enter dates in the criteria argument. Example: =SUMIF(I9:I12,”11/7/2009″,J9:J12).

Here are the pitfalls of why you shouldn’t use the SUMIF function

  • It doesn’t test most cases.
  • The syntax of the criteria is not very clear to enter, for example how to enter dates, how to enter conditions. For example: “a”” or put “a” (without quotation marks) in E2 and enter values ​​like this: “&E2, etc.
  • It is harmless.
  • It can cause errors when the shape and size of sum_range and range do not match.

To conclude

The benefits of using the SUMIF formula outweigh its cons but you need to evaluate the complexity of each side, for example the inability to evaluate multiple conditions makes me work in Array Formulas directions.

Series formulas are irreversible; at least using Excel 2007 – which discards the SUMIFS function, but this formula is still not in a weak state.

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