How To Copy Formulas In Excel Down A Column How to Track Changes in Excel

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How to Track Changes in Excel

Quickly and Easily monitor changes to a shared Spreadsheet Document

Microsoft’s track change function allows updates to be made to a document and keeps a complete record of all changes made. This can be useful if you are creating a business document that you would like a colleague to revise and reread. All the co-worker has to do is turn it on Follow the Change function and all the changes it makes will be recorded. Once the document is returned to you, you can easily approve or redo each change as you see fit.

While Follow the Change commonly used in Microsoft Word, Excel also contains this useful feature. The following is a step-by-step guide to tracking changes in Microsoft Excel 2007.

Opening Track Changes

  • Open the Excel document and click on Review tab.
  • Click the Follow the Change button (located on the right)
  • A small drop down menu will now appear. Click here They are introducing translations.
  • In the dialog box that opens, check the box next to Follow the Change while editing.
  • Now you have the following options:
    • I When option lets you set when Excel should track changes. Choice Everything means that all changes will be tracked. You also have the option to highlight changes since the last time you saved, since a specific date, or since unreviewed changes were made.
    • Choosing i WHO option allows you to decide which user changes should be tracked. You can choose to choose Everyone or Everyone except me.
    • I There option allows you to specify a range of cells where changes will be tracked.
    • Finally, you can check or not check the They are introducing translations on screen options, depending on whether you want others to know you’re following changes (changes can be listed on a new page; instructions for this option are listed below).
    • After you have made your selection, click All right.

Why is this useful?

Tracking changes in Excel is less about editing and more about keeping track of the work done on a document by one or more users. For example, if you have an Excel document that needs to be worked on by multiple people, you can create the document, follow the instructions above, and you can configure They are introducing translations on the selection screen.

Send the document to all the people who will work on it; all their changes will be recorded, although they will not see this on the screen (remember, you are not looking They are introducing translations on the selection screen). When the document is returned to you, it’s just a matter of turning the Highlight changes on the screen again, and reviewing the work done.

How to accept changes to a document

Now, if you click on a changed cell, a pop-up window will show the new value (ie, the changed value), the old value, and the time when the value was changed. Then you can click on Follow the Change again and choose Accept/Reject Changes.

After clicking Accept/Reject Changesclick All right. Another pop-up will appear at this stage, asking you to select the change to be accepted or rejected (you will then be given the option to select the change based on the three options mentioned above: When, WHOand There). Excel will then start showing you all the changes that have been made, based on which option you selected, asking you to accept or reject each one. After you go through each change and accept or reject it, click on Follow the Change drop-down menu again, select i They are introducing translations options. A new feature will now be available in the menu asking if you want it A list of changes on a new page. If you click All rightall changes made to the document will be displayed on a new page, making it very easy to quickly search a large amount of information.

There are a few points to keep in mind when tracking changes in Excel:

  • If you have a document with tracked cells, which rotates Follow the Change off will automatically accept the changes made; they will not appear as tracked changes in subsequent versions of the document. This means that if you want to keep a record of changes made to a document, make sure you save it before turning it in Follow the Change it’s off. I recommend the following procedure:
    • Before turning Follow the Change delete, click save as and save a version of the document with the suffix “TRACKED_REVISED.”
    • After that, without erasing Follow the Change or to edit a document, click save as and then save another copy with the new suffix “CLEAN_REVISED.”
    • Shut down Follow the Change and then click Save (as opposed to save as). Currently, you will have a TRACKED_REVISED version that shows the tracked changes and a CLEAN_REVISED version that contains the merged changes.
    • When you open a tracked Excel document, be aware that you may not see all the changes made to the document. This is because the default settings in Excel only show tracked changes made since the last time the document was saved. To see all the changes in the document, simply select it Everything to the When this section Follow the Change dialog box.

That’s it! Tracking changes in Excel is easy when you know the steps discussed above.

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