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## Let Excel Do the Work for You! Use Formulas for Calculations

**Learn the “Rules” for Creating Formulas **

There are “rules” when it comes to creating formulas, and if you know these rules, you’ll be ahead of the game. Formula users and sequence key rules are actually the building blocks of formulas. You will also notice based on the examples below, that the formulas ALL start with the = symbol.

**TIP:** I would highly recommend that you read and keep this section close at hand when creating formulas, what is contained here is something people tend to forget when creating formulas. If you read and study this information carefully and follow the examples below, you should have no problem making the formulas!

**Formula Operators**

Formulas must have operators to exist. Every formula will use at least one of the following operators. (Formulas can have multiple users). Following are the definitions: the function, the arithmetic operator of that function, the example and the result. Again, I highly recommend that you read this carefully until you fully understand it.

**Performance: In addition**

– Driver: +

-Examples:

=5+D1 (Result: Add 5 to the value in cell D1)

=A1+A2+A3 (Result: Add values in cells A1, A2 and A3)

*Activity: Subtraction*

-Driver:-

-Examples:

=D9-C1 (Result: Subtracts the value in cell C1 from the value in cell D9)

=10-D1 (Result: Subtracts the value in cell D1 from 10)

**Activity: Repetition**

-Driver: *

-Examples:

=E6*F6 (Result: Multiply the values in cells E6 and F6)

=D1*0.01 (Result: Multiplies the value in cell D1 by 0.01)

**Activity: Separation**

– Driver: /

-Examples:

=B9/A9 (Result: Divide the value in cell B9 by the value in cell A9)

=C2/15 (Result: Divide the value in cell C2 by 15

**Activity: Expansion**

– Driver: ^

-Examples:

=C5^5 (Result: Raises the value of cell C5 to the fifth power)

=5^C5 (Result: Increases by 5 the value in cell C5

**The First Order**

A precedence order is a set of predefined rules used to determine the order in which operators are used in calculations. Priority adjustments only come into play when your formula contains multiple operators. The following is how the previous order of rules works:

– Iterate before merging

– Divide before subtraction

– The expression inside the parentheses is made before the outer expression

– Two users at the same initial level, the leftmost user is tested first

Even if you study and learn the operators and sequence of the previous rules, don’t be surprised if you make mistakes when you start entering formulas in your spreadsheet.

**Enter the Formula**

Now it’s time to learn how to enter the formula! I told you it was easy, and I’m not lying. When entering formulas there are actually only three steps:

– Using your mouse, left-click on the cell where you want the formula results to appear.

– Type = and an expression that calculates a value using cell references (e.g., A1, B1, etc.) and arithmetic operators (e.g. +, -, *, or /) For example, you want to combine cells A1 and B1, then the formula will be = A1+B1. For another example, you want to multiply cells A1 and B1, so your formula would be =A1*B1.

– Press the Enter key on your keyboard to complete the formula.

– Review formula results to ensure they make sense in relation to the data. This is very important! If not, delete the cell contents and redo the formula.

That’s it! The results of your formula should now appear in your cell!

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