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Proofreading, Copy Editing, Virtual Translating: How To Tell the Difference
My phone rang around 16:00 on Friday afternoon.
“Can you test 32,000 words on Sunday at 18:00?” Checking evidence: Head-verb agreement, occasional punctuation, typos, no big deal.
“Yes.” Two hours later the document arrived in my inbox with the note, “Actually there are 43,000 words. I hope that’s okay.” What? Just a third of the increase?
I opened the Attachment and my gut reaction was to reach for a bottle of Scotch. I thought that would save me from chewing on broken glass. It wasn’t a revision that was needed, it was a visual version. And I had agreed to a 48-hour turnaround.
When I was living in Santiago de Chile and working on reports for UNESCO and the Pearson Foundation, I put together a group of writers and editors and we called ourselves “Equipo Ingles” – the English team.
So Erica and Peggy put their weekend plans aside and sign up for the latest project. We spent 48 hours shooting documents back and forth across three countries – Canada, America and Chile – and different time zones. The changes to the original songs seemed to kill the road. We worked through two edits and the second copy came out clean. Then we split up for the final reading. I clicked the “send” button on the last document at 17:54 on Sunday evening. And it took me another 48 hours to recover.
Later I heard that this proposal was put together by various German committees in an international company in Berlin. No matter how well people can speak a second language, chances are they will never be able to write well. On my note, I am learning Spanish and I can benefit. I have no doubt, however, that my effective written communication will never make it past the grocery list. We use different thinking patterns and patterns between spoken and written language.
The moral of the story is that if you have doubts about your English language skills hire a native speaker editor to proofread your work. It may cost a little money, but it will save you a lot of face.
But how do you know what level of service to ask for? Send the editor a page from beginning, middle and end. Armed with a sample, you will be able to advise what level of service you need and how much it will cost.
Examining the evidence. Your document will be checked for subject pronoun agreement, punctuation, and minor stylistic issues. This option is suitable for English writers who know they need a pair of eyes to see the details they might miss. A major correction requires second language writers not to be punctuated.
Download Edit-Level One. Native speakers and advanced second language writers looking for an editorial voice will find this level to suit their needs. The general formula is that one editor does two sets of song changes and the final copy
Copy Edit – Level Two. This two-edited formula includes first track changes by one editor, second track changes from a second reader and a final copy. So once it’s gone through two editors, you know it’s error-free.
Physical version. Editing materials for second language writers is time-consuming and requires careful consideration. Sometimes the cultural context – and words – need to be translated. At this stage, the material is reviewed by two editors and reviewed by a senior editor with an English-as-a-second-language (ESL) background. That means three song changes and a final copy. And it will be native speaker quality.
When it comes to public display, go to the editor. No one cares about your emails, but they will remember how good or bad your reports were.
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