How To Make A Totaling Column Formula In Excel Validate Address Information in Microsoft Excel

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Validate Address Information in Microsoft Excel

Microsoft Excel “custom functions” can do a variety of things related to address and zip code information, such as entering location data, finding zip codes within a radius, and calculating driving time and distance. Standard functions (also called User-Defined Functions or UDFs) perform complex calculations or operations and are used in cell formulas just like Excel works with SUM, AVERAGE, or LOOKUP. In this article we will show you how to use custom functions, in conjunction with Microsoft MapPoint, to check the validity of street addresses.

Incorrect address information is a common problem. Street or city names may be misspelled, the postal code may not match the city details, or the street number may not work. You can use a web-based program like MapQuest or Google Maps to check the validity of a single address, but for multiple addresses in a mailing list or delivery method, the best option is to use an automated program that can search a large database. all at once.

A custom Excel function that works with a stand-alone program like Microsoft MapPoint can automatically validate a long list of addresses and return the results directly to your worksheet. Since all interaction with MapPoint happens in the background, you can work completely within the Excel environment – no need to learn a new application. For example, to check the validity of the address in the worksheet cell A1, you can enter the appropriate custom function formula (entered in cell B1, for example) that will look like this: “= CustomFunction (A1)”. If the address appears to be valid, the “best match” address is returned to cell B1. If no match is found, the message “Invalid address” is returned. MapPoint can also provide better game information even if there is a small error in the address. In cases where there is a misspelled city or street, or numbers have been changed in the zip code, the actual numbers returned to the worksheet will have these errors corrected.

For a long list of addresses in column A, a custom function formula can be copied and pasted as needed in column B, so you can automatically verify multiple addresses without the time-consuming manual input required in other mapping programs.

It is also possible to specify that other types of data are returned to the worksheet if the address is set to active. For example, geocode information for an address, such as latitude and longitude, can be retrieved. Street name, city, state, zip code, or country information can also be retrieved, providing a reliable way to break up an address into separate worksheet cells.

This is a good example of how the custom functions of Excel can use other applications such as Microsoft MapPoint to automatically perform special functions and calculations, without the need to learn a new application or leave the normal area of ​​Excel. From verifying address information to identifying zip codes within a radius, custom functions can be valuable tools for analyzing zip codes and other location-based information.

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