How To Make An Excel Formula For A Column MS Excel Tutorial – Creating Custom Lists To Auto Fill Rows And Columns

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MS Excel Tutorial – Creating Custom Lists To Auto Fill Rows And Columns

In Microsoft Excel the ability to automatically fill columns or rows with the following values ​​and logic in a series saves time. We can automatically fill in days of the week, months, or numbers in sequence, all programmed in advance for our convenience.

All we have to do is type in the first couple of values ​​and then drag the fill handle and Excel does all the hard work. A fill handle is a small dot or square at the bottom of an active cell. Excel will automatically recognize the cell contents as part of a series of s and when dragged it will automatically fill in the contents.

So, you may ask, are we restricted from using the built-in lists graciously provided by Excel? No we are not.

We can add to our custom lists – absolutely anything we want – for example – employee names, class members, product codes that we use all the time. All we need to do is to pre-program this in Excel as a custom range, then type the first value of the range drag the fill handle as normal and your data will be automatically filled.

There are two quick ways to create your own customized Excel list. Let’s work through an example using both methods.

The first way is to type in your list that you want Excel to fill in automatically.

  1. File tab
  2. The Options – Options dialog box will appear
  3. Advanced Tab – Advanced Options appear in the right-hand pane image
  4. Click Edit Custom List in the Advanced section – the Custom List dialog box will appear
  5. Click inside the List of Entries and type your list of items in the order you want them to be auto-populated. This is really important, type the list in directly order
  6. So, in this example type the following Apples, Oranges, Pears, Bananas
  7. Click OK twice to save your new list

So, that’s the first method, let’s look at the second method that uses the pre-ordered list you have in the Excel workbook.

  • Open your workbook or go to the worksheet with your list of items
  • Repeat steps 1 to 4 in the instructions above
  • Use the data selection dialog box to specify the range of cells that contain your list
  • Click to take out
  • Click OK

Your list will now be imported as soon as you typed it, as in the first method described above.

Adding a custom Excel spreadsheet will undoubtedly save you time and help you work smarter and faster in Microsoft Excel.

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