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Time Management – How to Batch Process Tasks to Save Time and Energy
In this article, I will discuss a time management technique called “batch processing” that is particularly useful for completing certain types of tasks more efficiently and saving time spent completing other tasks more efficiently. I will discuss exactly what batch processing is, why it is a useful time management strategy, and finally I will discuss the five steps necessary to successfully perform batch processing tasks.
What is Batch Processing?
Batch processing is a time-saving process that allows you to complete repetitive tasks more efficiently while using less mental energy. In essence, this task is defined as completing a relatively small, repetitive task that you would normally complete regularly over a period of time, multiple times in succession over a larger period of time.
Why is Batch Processing a Useful Time Management Technique?
By completing a small task that you would normally complete multiple times a day, daily or weekly, multiple times over a larger time frame, you save time by freeing up those little bits of your day or week. you normally spend to complete your batched task.
Completing a task several times in a row also allows you to be more efficient at completing that task. When you come up with a system for completing repetitive tasks, it gets your brain used to completing a particular task and eventually costs your brain and, ultimately, completing it over and over compared to completing the task at hand. the task individually, over and over again.
The repetitive nature of this process also means you save mental energy in two ways. First, it takes mental energy to move from one task to the next, focusing attention on completing another task. This technique allows your brain to focus on completing the same task for longer, reducing the amount of cognitive or brain energy you expend on changing tasks. Second, as with most tasks you can batch process, by completing a routine task ahead of time, you don’t have to remember to complete them later, which literally frees up your cognitive load or the amount of available space in your brain. complete other missions.
How Do You Batch a Task?
There are four basic steps to batch processing a task. I will list these in order and then go over each step in more detail. First, you select an appropriate task for batch processing. Second, you choose and plan a relatively large chunk of time to devote to completing all iterations of the task you’ve completed. Third, you find a process, routine, or system to complete your tasks in the most efficient way. Fourth, you actually complete your tasks.
1. Select an appropriate task:
To select a task suitable for batch processing, you should consider something that is relatively short to complete, needs to be completed regularly, and is not time-sensitive in nature to complete.
For example, you would not choose to write several academic papers in a row unless you are very motivated and full of energy. It gets very long, isn’t very easy to systematize, is something that typically has varying and time-sensitive deadlines, and is generally not something you have to finish on a regular basis.
A more convenient task might be something like getting your work clothes ready for the week, something you have to complete weekly, you could develop a system of picking, ironing and hanging or similar to complete the task efficiently and it is a task that can be completed in advance without affecting the usefulness of completing it.
2. Select and Schedule a Time Piece:
Most of the tasks you batch process are tasks that take a relatively short time to complete individually. When you first start batching tasks, you’ll want to multiply the time it takes to complete the task by your number of repetitions. Then, since this will be a relatively large chunk of time, especially when compared to the time you’re used to spending completing this task, you want to plan the time consciously to fully complete the batch and make sure you have enough time to complete all iterations. the task you aim to complete to get the most benefit from batch processing.
Continuing the example of getting your clothes ready for the week, if it takes 20 minutes for you to pick and iron/steam an outfit every night or morning and have everything you need for the next day, and if you’re working out five days a week, you’ll want to multiply the 20 minutes by 5 reps. This would equal 100 minutes, or approximately one hour and 40 minutes. For the week ahead, you want to choose a day where you can dedicate an hour and 40 minutes to finish getting your clothes ready, or a little longer when you first get started. As you become more efficient in your process, the time it takes to complete a full batch process will likely decrease by a noticeable amount.
3. Identify a Routine/Process or System:
To save time and energy with batch processing, it is essential to find a system, process or routine to complete your repetitive tasks. Typically the most efficient way of batch processing is to do the same first step for all iterations of a task, then the second step for all tasks, and so on. includes completion. This is not always possible, but by finding a process to complete a complete task before completing the next iteration with the same action, you will also increase your productivity and eventually start saving time.
For example, when preparing your weekly outfits, you may decide to select all your outfits first. Then you can choose to remove or at least choose any accessory you want to wear with each outfit. You can then choose which shoes to wear for each outfit. Then, if you do this as part of your garment preparation process, you first iron or steam one type of garment, such as all the pants you wear, and then another type of garment, such as tops. Dress up until you have all kinds of clothes ready. Finally, you hang each garment, and for even greater efficiency, you hang them in a way so that the order in which you wear them is clear to you.
4. Complete Your Batch:
The final step of batch processing is to actually complete the tasks you decide to batch process at the time you pre-selected. Depending on the task, this may sound tedious or it may seem like a waste of time to spend a relatively large amount of time now completing tasks that you would normally complete in a much shorter time, but with practice and mastering the process, you will see the long-term benefits of this time management technique. you will begin.
To complete our example of making batch garments for the work week, it may feel counterintuitive to take 100 minutes each day to finish something you’re used to in 20 minutes, but in the long run, by taking 20 minutes each day, you’ll eventually spend less time completing your entire batch process and each You’ll begin to notice less stress from not having to think about or complete your day’s work outfit picking and getting ready.
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