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Top Ten Excel Tips For Beginners
There are many tips for Excel. This article is for beginners and covers the tips I use in my homeschool classes.
1. 80% of the commonly used features, for beginners, in Excel can be done with two toolbars. The toolbar is the icons under the text format menus (File, Edit, etc.). You should have a standard toolbar and a Formatting toolbar on your screen. To make sure they are, go to the View menu and select Toolbars. There should be a check mark next to Quality and Formatting. If one of these does not have a check mark, highlight the menu option with the left mouse button. A toolbar will be displayed.
2. You can use Control (Ctrl) keys to perform multiple functions. For example, hold down the Ctrl key and press the S key and the file will be saved. Ctrl + P will print the document. Ctrl + B will Bold a text letter or number. There are many more. For the full list click on the link at the end of this article and you can download a free copy.
3. You don’t need to use the mouse to go to a specific cell. You can use the arrow keys (left, up, down, right), or the PgUp and PgDn buttons. Enter will move down one cell, and the Tab key will move to the next cell to the right. Holding down the Ctrl key and clicking the Home key will go to the first cell. Ctrl and the End key will go to the last cell.
4. Excel can check what you typed and follow the sequence. For example, if you type in the word Monday, you can use the technique to display the next cell for Tuesday, and so on. Say for example you type on Monday. Go back to the cell containing Monday and you will notice in the bottom right of the cell that there is a small square. This is called a handle. Using your mouse carefully place the mouse pointer over the small square. The pointer will turn into a + sign. Press the mouse button down and while continuing to hold the button move your mouse down (or right). Move down or to the right of seven cells while holding the left mouse button. (A cell is the junction of a row and a column.) Release the mouse button and the seven days of the week will be displayed. This applies to time, numbers, months, calendars, quarters, and a few others.
5. All formulas and functions begin with an equal sign. For example adding 1 and 2 together, the formula would be =1+2.
6. If you wanted to merge a column, or a row. Type in the items you want to add together and highlight the items you want to add, with one blank cell. For example, say you have numbers in cells A1 through A5. Highlight A1 to A6. In the Format Table there is a Greek Symbol ∑ . Click on that symbol and a number of numbers will be displayed in the blank cell you selected.
7. If you had a number that you wanted to display as a percentage, highlight the cell and on the Formatting toolbar is the percent (%) symbol. Click on that symbol and the number in the cell will be displayed as a percentage.
8. Say you have a large spreadsheet and you wanted to go directly to cell J5. You can press the F5 key on the keyboard. Type in J5 and press the Enter button. Your cursor will automatically go to cell J5.
9. When you are not sure which symbol to use in Excel, highlight the cell(s) and click the right mouse button. A window will open and the most commonly used functions will be displayed in the menu.
10. To enter a row or column, click on the letter to enter the column, or number to enter the row. After typing a number or letter, click the right mouse button and select Insert from the menu option.
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