What Is Difference Between Function And Formula In Excel How to Benefit From Sharing Workbooks in Excel

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How to Benefit From Sharing Workbooks in Excel

Shared workbooks are a great feature of Microsoft Excel. You should set up ‘shared workbooks’ if the input of many people is needed to complete the project. This feature allows you to collaborate with others on your team quickly and easily. In short, a shared workbook is set up to allow multiple users on the network to be able to edit it simultaneously. In fact, the group can view the data at the same time. For example, a manager may want to know the status of a project. Often times if the same team is working on multiple projects they may want to know the progress status of others.

How is a shared workbook set up? One of the people in the group can create a template or common workbook where data from different people can be entered based on their expertise. In the case of a tour operator one of the people will cover the airfare, one will take care of the accommodation and the other will complete the sightseeing in a taxi or bus. Once the workbook has been prepared using the correct formatting, the workbook is saved to a shared folder on the network and is then available to everyone working on the project.

Since some Excel features can be used or viewed but not changed when the workbook is shared, the author of the workbook must ensure that features such as data validation, charts, conditional formats, merged cells, hyperlinks, conditions, pivot table reports, worksheet protection. and macros are carefully entered and set up before sharing is implemented.

Now comes the interesting part: If two users edit the same cell on a shared worksheet in a shared workbook, a conflict resolution window appears and you can decide which changes you wish to accept. Also every time a team member saves a shared workbook, you get an update notification. You can highlight or track changes automatically.

As you can see, you work in a shared workbook as you would with any workbook with the main advantage that a shared workbook improves the productivity of the team by using their skills in the project and you can check who is working on the workbook at any time. time.

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