What To Do If Excel Formulas Are Not Working The Importance Of Excel In The Workplace

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The Importance Of Excel In The Workplace

Excel is probably the most important software program used at work today. That’s why many employees and prospective employees need to learn Excel in order to enter or stay in the workforce.

From an employer’s perspective, especially those in the information systems field, the use of Excel as an end-user computing tool is essential. Not only do many business professionals use Excel to perform daily tasks at work, a growing number of employers rely on Excel for decision support.

Overall, Excel dominates the spreadsheet product industry with an estimated 90 percent market share. Excel 2007 has a capacity for spreadsheets of up to a million rows by 16,000 columns, allowing the user to import and work with large amounts of data and achieve calculation performance faster than ever before.

Outside of the workplace, Excel is widely used for solving everyday problems.

Let’s say you have a home office. You can use Excel to calculate sales tax on purchases, calculate the cost of a car trip, create a temperature converter, calculate the cost of a pizza per square inch and perform data analysis. You can track your debts, income and assets, determine your debt to income ratio, calculate your net worth, and use this information to prepare for the application process for a new home loan. The personal uses of Excel are almost as endless as the business uses of this software – and this Excel tutorial looks at the practical uses of the program for both personal and business use.

The use of spreadsheets in computers is not new. Spreadsheets, in electronic form, have existed since before the introduction of the personal computer. The predecessors of Excel and Lotus 1-2-3 were packages like VisiCalc, developed and adapted for the accountant’s financial ledger. Since 1987, spreadsheet programs have influenced global business. Along the way, computer spreadsheets have become a common and effective tool for comparative data analysis around the world.

Today, end users employ Excel to create and edit spreadsheets and write web pages with links and complex formatting details. They make macros and scripts. While some of these processes are small, one-shot calculations, many are very important and affect important financial decisions and business transactions.

Widely used by businesses, service agencies, volunteer groups, private business organizations, scientists, students, teachers, trainers, researchers, journalists, accountants and others, Microsoft Excel has become a staple for end users and business professionals.

The beauty of Excel is that it can be used as a receiver of workplace or business data, or as a calculator, decision support tool, data converter or spreadsheet for displaying information. Excel can create a chart or graph, work in conjunction with the Mail Merge function, import data online, create a mind map and prioritize information.

Excel offers new data analysis and presentation tools that help analyze information, see trends and access information more easily than ever before. Using conditional formatting and rich data display schemes, you can test and highlight important trends and highlight anomalies with colored gradients, data bars and symbols.

Yes, Excel can be customized to perform such a variety of tasks that many businesses cannot function without it. Excel training has become mandatory in many workplaces; in fact, computer software training is essential for any workplace that tries to keep up with the times.

Let’s say you are an employer with 97 employees, 17 of whom called in sick today, and you want to know the percentage of absenteeism. Excel can do that. You can learn Excel and use it to determine the ratio of male to female employees, the percentage of minorities on the payroll, and the ranking of each employee by the amount of the compensation package, including the percentages of that package in terms of pay and benefits. You can use Excel to keep track of production by department, information that can help you with future development plans. You can create additional spreadsheets to track data on vendors and customers while maintaining a continuous inventory of products.

Let’s say you want to know your business’s productivity versus costs. You don’t have to be a math wiz – you just have to learn Excel. Excel allows you to enter all the data, analyze it, sort it according to your format, and display the results with color, shading, background, icons and other gimmicks that provide time-saving help in finding later precisely the desired information. If this spreadsheet is for presentation purposes, Excel helps you put it together in such a way that the data appears to pop out and shine.

The most important thing an employer can do is learn Excel – one of the most important tools in the workplace.

Excel and Microsoft are trademarks of Microsoft Corporation, registered in the U.S. and other countries. Lotus is a registered trademark of International Business Machines Corporation in the US and/or other countries.

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